Facility Masters is pleased to announce that we have just launched a second, free listserv dedicated exclusively to sharing best practices for Event Scheduling, Community Facility Use, and Cost Recovery at educational organizations. Our peers frequently ask each other to share documents and resources they have developed as part of their facility use and cost recovery programs, so we have started a second listserv to meet this specific need.
The Facility Masters Event Scheduling Listserv promotes best practices and processes for managing educational facility use and provides a national network for educational facility and event scheduling operations leaders to ask questions, get answers and share best practices with their peers.
If you would like to participate in our free Event Scheduling Listserv, simply send a blank email to join-fmeventscheduling@talk.netatlantic.com to join. Once you confirm your membership, you will receive a welcome email with instructions on how to send and reply to messages on the Events Scheduling Listserv.
If you have any colleagues who might be interested in participating in the Event Scheduling Listserv, please forward them this information.
If you have any questions, please let me know. We look forward to sharing solutions and learning event scheduling best practices with all of you!
And don’t forget to visit the Facility Use, Scheduling and Event Management Resources Page on our site to access free download shared by your peers, including example facility use agreements, terms of use and fee structures.
Our speaker from today’s Facility Masters Webcast on Managing Community Use of Educational Facilities, Devon Rauenzahn from Spokane Public Schools in Washington, shared several helpful links on her district’s site regarding their community facility use policies and procedures. You can get more information and see samples of their facility use documents.
Spokane Public Schools, WA – Links to the District’s Policies for Community Use of Facilities:
We have also added some of Spokane Public School’s sample documents to the Facility Use, Scheduling and Event Management Resources area of our website. Those documents include: Sample Facility Use Agreement, Sample Facility Use Application, Sample Fee Schedule, and Sample Rules for Facility Usage.
On a more practical note, if your key control is outdated and you have issues that must be addressed, perhaps start out with a new campus master keying system, one building at a time as funding is available. That way you have made positive progress without busting the budget. This also limits the number of keys that authorized staff must deal with.
One of our colleagues is installing keyless entry locks at our most used doors. This way they will be able to control access via the computer. After this they are planning to change all other exterior locks to a system that the key has to be cut at the factory. This will give them a better control of the building. They are not concerned with miss use of interior keys.
I thought that you would like to know what one community in MA is charging for the community use of fields
What do others charge?
| Location |
Community N-Profit |
Community F- Profit |
Non- Community F – Profit |
| Non-Community |
| N-Profit |
|
No Minimum |
2-Hr. Minimum |
4-Hr. Minimum |
| Fields |
| Stadium |
$75.00 |
$150.00 |
$200.00 |
| Track, Press Box, or Score Board |
$25.00 |
$50.00 |
$75.00 |
| Stadium Lights |
$30.00 |
$40.00 |
$50.00 |
| Game Administrator |
$35.00 |
$50.00 |
$65.00 |
| Exterior Bathroom |
$20.00 |
$35.00 |
$50.00 |
| Practice Field |
$40.00 |
$80.00 |
$120.00 |
| Practice Field Lights |
$25.00 |
$30.00 |
$40.00 |
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